Last semester in one my MBA courses a couple of us students had to work on a couple group projects.   Normally the group projects require us to create a collaborated document.  One student knew of a program called Dropbox that allowed everyone to work on their part of the written document at their own time, yet have it readily available for everyone else in the group.

Dropbox is specifically designed to sync your selected files on all your computers (Mac, Windows, and/or Linux) and even your smart phones.  Dropbox also allows the creator of the shared folder to designate who is able to view the newly created folder.  This means you can share multiple folders to numerous different people and the users only see their allowed folders.

The free version of Dropbox allows you to store up to 2 Gigs.  The storage amount can always be increased, but at a cost of course.  A couple other nice features are:

1. Online backup – If you loose your computer, your files are still safe on Dropbox

2. File Sync – Any modification done on any computer/smart phone is automatically updated on all other computers and smart phones.

3. Restore – All changes are recorded and saved within the Dropbox cloud.  This allows you to restore previously overwritten changes.

The setup of the program is very simple.  First create an account by setting up a user name and password.  Then download the program and install it.  I don’t think they could have built a simpler program that gives such ease of use and also helps collaboration when required.